Financial Reporting with The Department of Justice:
All neighborhoods associations are required to be incorporated with the Secretary of State. As a result, all neighborhood associations must also register with the Department of Justice, Charitable Activities Section, regardless of the amount of revenue brought in annually.
How:
Neighborhood associations can file their annual report using Form CT-12 either online through the Department of Justice website or by mail. A preprinted hard copy of your report will be sent to the mailing address on file with the Department of Justice. If the form is not received, you can download a blank version from the Department of Justice website. Review the form and follow the instructions provided. If the neighborhood association updated bylaws in the past year a copy needs to be provided. Remember to also send a copy of the amended bylaws to Southeast Uplift when requesting reimbursement. Update the President (“Board Chair”), Treasurer and Secretary information and pay the $20 fee. We recommend each neighborhood association list SE Uplift as their Registered Agent and use our mailing address, rather than list an individual that is potentially no longer serving on your board.
Check Due Date:
Your neighborhood association’s annual DOJ report is due 4 months and 15 days after the end of your organizations accounting period. To find your organizations reporting period, search your neighborhood’s name on the Department of Justice database and select the corresponding link. The database will provide you with the reporting period that you submitted your last report for. To get your current reporting period, add a year. To calculate your due date, add 4 months and 15 days to the last day of that reporting period.
Reimbursement:
Neighborhood associations can be reimbursed up to $20 of the filing fee. Any additional costs, including late fees, are the responsibility of the neighborhood association to cover.
To receive reimbursement, please return three items:
- A completed reimbursement request form (download PDF version here);
- Receipt of fee payment; AND
- The email titled “Payment Confirmation for ODOJ Charities Annual Filing Fee” may be used as receipt and verification of payment.
Email: operations@seuplift.org
Mail: 3534 SE Main St, 97214
Example Report and Instructions:
To download a PDF version, please click Here.
